Purchase Orders, Goods Receipts & Shopify Sync
PURCHASE ORDER MANAGEMENT
Purchase Orders, Goods Receipts & Shopify Sync
Create POs in minutes, receive goods with GRNs, and keep Shopify up to date — without spreadsheets or double entry. Simple steps your team will actually use.
HOW PURCHASING WORKS
Local Catalog → Purchase Order → GRN → Post to Shopify.
The whole journey is one straight line. No messy handovers. No separate tools. And Shopify stays aligned, per location.
PURCHASING
Add products, buy from suppliers, receive goods — then sync to Shopify.
Build your local catalog, raise clean POs, record goods received (GRN), and keep Shopify updated. No spreadsheets, no double work, no duplicates.
Everything for buying in one place
Draft → Issued
Clear purchase order status
Start as draft, issue when ready, and track expected vs. received — no confusion.
No duplicates on Shopify
We match by SKU. If the product exists, we link it. If not, we create it — safely.
Branch-aware
Receive to the right place
Receive into a location, then transfer to branches. Everyone sees what’s actually in stock.
Variants
Size & Color stay tidy
Options like Size/Color are auto-expanded into variants — fast and mistake-proof.
“Why this matters”
“Buying is where accuracy starts. When POs and GRNs are clean, inventory and Shopify stay clean too.”
— iSmartSync purchasing rule
Purchasing that keeps Shopify and your shelves in sync
This is a practical system for real stores — suppliers, POs, GRNs, and Shopify updates that just work.
Suppliers
A tidy supplier list means faster buying
Save time every time: pick a supplier, add items, issue the PO, done.
- Name, code, email, phone — all in one place
- Search instantly by name or code
- Mark active/inactive without deleting history
✓ Small detail, big speed
Your team stops hunting for phone numbers and emails.
Local Catalog
Build products once — variants show up automatically
Type Size and Color values (e.g., S,M and Red, Black, Green) and we create the combinations for you.
- Up to 3 options (Size/Color/Material)
- CSV import for large catalogs
- Barcodes & SKUs supported
Purchase Orders
Clear PO document with real totals
Tax and discount applied on subtotal (exclusive tax). Clean, printable layout the supplier can follow.
- Auto PO numbers (e.g., PO-000001)
- Expected delivery date & notes
- Per-line quantity, unit cost, and line totals
GRN (Goods Receipt Note)
Receive exactly what arrived — now or later
Partial deliveries happen. Record each drop-off as a GRN so inventory and costs stay accurate.
- Per-line received qty and unit cost
- Receipt value at a glance
- Printable GRN for your files
Post to Shopify
SKU-safe sync — link or create, never duplicate
If a SKU exists, we update it. If it’s new, we create the product and the needed variants — at the correct Shopify location.
- Match by SKU to avoid duplicates
- Create products/variants only when missing
- Location-aware inventory increases
✓ No spreadsheet gymnastics
POs turn into stock on your site — cleanly and reliably.
Branches & Transfers
Make stock sellable where it matters
Receive into a city/warehouse location, then transfer to branches. POS always checks the branch’s real quantity.
- Transfer-out reduces origin; transfer-in increases destination
- Audit trail for who moved what and when
- Eliminates guesswork between stores
The straight line from supplier to shelf
Local Catalog → Purchase Order → GRN → Post to Shopify. iSmartSync keeps the flow simple and clear, so every quantity and cost is explained — and every update online is safe.
Buy with confidence — receive with clarity
Clean supplier records, simple POs, accurate GRNs, and SKU-safe Shopify sync keep your whole operation calm and predictable.
Start simple, scale later
Add products manually or via CSV, pick up to three options (e.g., Size, Color, Material), and you’re ready to buy.
- Local Catalog with variants built for you
- CSV for fast onboarding
- Barcodes welcome, SKUs recommended
POs that make sense
Draft a PO, choose the supplier and location, enter quantities and costs, apply tax/discount, and print when issued.
- Auto-assigned PO number and clean print layout
- Tax & discount handled on the subtotal
- Expected date for supplier planning
Receiving that matches reality
Record what actually arrived with a GRN — partials today, balance later — and see stock increase as you receive.
- Partial receipts supported
- Per-line unit costs captured
- Totals you can audit and share
CORE CAPABILITIES
Retail operations built on real movement
iSmartSync is a Shopify-dependent POS that tracks inventory the way stores actually work — across counters, branches, and online orders.
Shopify ↔ POS real-time handshake
Shopify creates online orders. iSmartSync controls in-store sales and physical stock movement. Both update each other live — no syncing delays, no duplicate inventory logic.
Explore Shopify handshakeMovement-based inventory system
Stock updates only when items are sold, packed, transferred, or returned — never when an order just appears online.
Explore inventory logicPOS-driven Shopify order fulfillment
Process online orders from POS — pack, dispatch, return, or exchange items with full branch context and inventory safety.
Explore order fulfillmentMulti-branch stock control
Each branch maintains its own stock, transfers, and audit trail — mapped cleanly to Shopify locations without breaking counts.
Explore branch managementReal-time sales across counters & online
Track POS counter sales and Shopify orders together — with live stock impact and unified reporting.
Explore real-time salesReturns, exchanges & RMA logic
Handle cancellations, refusals, and returns without inventory mismatch — restock only when goods physically come back.
Explore returns & exchangesAI-powered retail analytics
AI analyzes real sales and stock movement to highlight trends, slow-moving items, and operational risks — not guesses.
Explore AI analyticsProduct, variant & barcode system
Import products from Shopify, manage variants, and generate barcodes instantly — no spreadsheets required.
Explore barcode systemAudit-ready analytics & reporting
Every sale, movement, and adjustment is traceable — know who did what, where, and when.
Explore analyticsWHY PURCHASING MATTERS
Good buying makes inventory trustworthy.
Clean POs and GRNs mean fewer stockouts, fewer surprises, and fewer arguments about numbers. Your team buys faster — and your shelves stay full.
Organized list
Keep vendor details tidy for quick, repeat purchases.
One flow
Create, issue, and receive — with totals you can print.
In sync
Match by SKU to update or safely create new items.
How to connect Shopify with iSmartSync POS
Authorize once. iSmartSync stays connected to Shopify across inventory, orders, and stores.
Authorize Shopify
Securely connect your Shopify store. Products, variants, customers, and orders sync automatically.
Book a demoImport locations & create branches
Fetch your Shopify locations and map them to physical branches. Each branch maintains its own stock.
See location setupImport products & prepare inventory
Bring products directly from Shopify — variants, pricing, and stock — without spreadsheets. Conflict-aware imports keep inventory clean and aligned.
See product importFAQ
Purchasing & GRN FAQs
Answers about suppliers, POs, partial receipts, and Shopify sync.
Purchase Orders & GRN
Ready to simplify buying — and keep Shopify in sync?
purchasing
Build your Local Catalog, raise POs, receive goods with GRNs, and post to Shopify safely. No duplicates. No spreadsheets.
